The Role

Responsible for managing a team for maintaining, processing and auditing the Employee Expenses Reimbursement or Accounts payable function for India / SEA /Australia in accordance with Bain expense policy, service level agreements with the business and local regulatory compliance.

Key Tasks and Responsibilities

  • Managing a 5-6 members team that performs the below:
  1. Detailed audit of expense forms and ensure expense reimbursements comply with India / SEA / Australia expense policy and guidelines (adhering to both Global and Local standards)
  2. Ensure all expense reimbursements deadlines are made in time for weekly payments
  3. Ensure coding of expenses / Invoices are in line with India / SEA/ Australia local and global policies
  4. Follow up and email correspondences with employees for expense clarifications and AP related transactions whilst ensuring timely reimbursement
  5. Work closely with the Lead, Accounts Payable and Expenses to resolve complex and subjective expenses situations commercially
  6. Perform weekly duplicate expense checks prior to expenses run for the Lead, Accounts Payable and Expenses and India / SEA / Australia Senior Financial Accountant
  7. Post expenses/ Invoices in the Expenses / AP Admin System
  8. Prepare Expenses / AP file for Lead, Accounts Payable and Expenses/Senior Financial Accountant to review before release to global for payment
  9. Maintain a complete list of travel diaries and FBT forms
  10. Preparation of monthly AP, Bank and TDS reconciliations
  • Manages internal / external audits
  • Understanding of accounting and posting of GL entries
  • Monthly KPI Reporting
  • Supporting the manager in the process improvement related initiatives
  • Process control and compliances
  • Performance reviews and recruitment
Personal Specification:

  • People management skills
  • Excellent Communication skills
  • Customer service mentality
  • Flexible attitude and team approach “Can do!” mentality
  • Proficient organisation, prioritisation and time management skills
  • Detail focused
  • Able to work on own initiative remotely– and be proactive and also work as part of a team
  • Ability to think analytically and “outside the square”
  • Enthusiastic, dedicated, hardworking and committed to meeting deadlines
  • Pleasant and calm even when under pressure
  • Thorough approach to completing tasks
  • Assist and provide ad hoc reporting as and when required

Qualifications and Experience:

  • CA/ CA Inter or MBA (Finance) or M.Com
  • Team management experience
  • Proficiency in English, both written and verbal
  • Proficiency in excel
  • At least 5 -8 years previous Expenses reimbursement or AP experience

Desired but not essential
  • Experience with CODA
  • Experience in a professional services firm


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